Privacy Policy

Introduction

This Privacy Policy describes how Checkly collects, uses, and protects personal information when you use our HR management platform. This policy applies to all data processed through our services, including attendance records, scheduling data, leave records, payroll information, and workforce reports.

Information We Collect

We collect information you and your organization provide directly, as well as information automatically generated when using our platform:

Personal & Employment Information:

• Email address for authentication, communication, and account management
• Full name for identification, reporting, and payroll purposes
• Job title, department, role permissions, and organizational hierarchy

HR & Operational Data:

• Check-in/check-out times, shift schedules, leave requests, and payroll records
• Geographic location data when using GPS-based attendance verification
• Device information, IP addresses, and browser data for security and audit purposes

How We Use Your Information

We use the collected information for the following purposes:

• Record and manage employee attendance, shifts, leave balances, and payroll calculations
• Verify user identity and provide role-based secure access to the platform
• Send notifications for schedule changes, leave approvals, payroll updates, and service announcements
• Meet legal and regulatory requirements for employment records, payroll documentation, and data retention
• Analyze usage patterns and workforce data to improve platform functionality and user experience

Information Sharing

We do not sell, trade, or otherwise transfer your personal information or employee data to third parties without your consent, except as described below:

We may share information in the following limited circumstances:

• With your explicit consent or at the direction of your organization's administrator
• To comply with legal obligations, court orders, labor regulations, or law enforcement requests
• To protect the rights, property, or safety of Checkly, our users, or others

Data Security

We implement robust technical and organizational measures to protect your personal and organizational data:

• End-to-end encryption for data in transit and at rest
• Role-based access controls and authentication mechanisms
• Regular security monitoring and intrusion detection systems

Your Rights

You have certain rights with respect to your personal information:

• Right to access your personal data and request copies
• Right to correct or update inaccurate information
• Right to request deletion of your data (subject to legal retention requirements)
• Right to data portability (receive your data in a structured, machine-readable format)
• Right to object to certain data processing activities

Cookies

Checkly uses cookies and similar technologies to enhance user experience, maintain security, and analyze platform usage. You can manage cookie preferences through your browser settings. Disabling cookies may affect platform functionality.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of material changes by email or through the platform.

Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact us at legal@checklyhr.com.