Privacy Policy

Introduction

This Privacy Policy describes how Checkly collects, uses, and protects personal information when you use our HR management platform. This policy applies to all data processed through our services, including attendance records, scheduling data, leave records, payroll information, and workforce reports.

Information We Collect

We collect information you and your organization provide directly, as well as information automatically generated when using our platform:

Personal & Employment Information:

• Email address for authentication, communication, and account management
• Full name for identification, reporting, and payroll purposes
• Job title, department, role permissions, and organizational hierarchy

HR & Operational Data:

• Check-in/check-out times, shift schedules, leave requests, and payroll records
• Geographic location data when using GPS-based attendance verification
• Device information, IP addresses, and browser data for security and audit purposes

How We Use Your Information

We use the collected information for the following purposes:

• Record and manage employee attendance, shifts, leave balances, and payroll calculations
• Verify user identity and provide role-based secure access to the platform
• Send notifications for schedule changes, leave approvals, payroll updates, and service announcements
• Meet legal and regulatory requirements for employment records, payroll documentation, and data retention
• Analyze usage patterns and workforce data to improve platform functionality and user experience

Information Sharing

We do not sell, trade, or otherwise transfer your personal information or employee data to third parties without your consent, except as described below:

We may share information in the following limited circumstances:

• With your explicit consent or at the direction of your organization's administrator
• To comply with legal obligations, court orders, labor regulations, or law enforcement requests
• To protect the rights, property, or safety of Checkly, our users, or others

Data Security

We implement robust technical and organizational measures to protect your personal and organizational data:

• End-to-end data encryption in transit (TLS 1.3) and at rest (AES-256)
• Role-based access controls, multi-factor authentication, and principle of least privilege
• Continuous security monitoring, automated threat detection, and incident response procedures

Your Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access to your personal data and information about how it is processed
• Correction of inaccurate or incomplete personal data
• Deletion of your personal data under certain circumstances, subject to legal retention requirements
• Export and transfer of your data to another service provider in a standard format
• Object to certain types of data processing where permitted by law

Cookies and Tracking

We use cookies and similar technologies to maintain your session, remember your preferences, and analyze platform usage. Essential cookies are required for the platform to function. You can control non-essential cookies through your browser settings.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated Privacy Policy on this page, updating the 'last updated' date, and where appropriate, notifying you via email.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at legal@checklyhr.com.